Connect Series: Meet Operations Manager Casey Dickinson!

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Casey grew up in Kingston, Ontario, and attended the University of Guelph. In 2010 Casey made the move from Ontario to Whistler, where she started as a team lead for the guest services department at Whistler Blackcomb Ski Resort. From there Casey progressed through the company, working for the food and beverage department and the sales and marketing department, and she eventually moved back to guest services as the assistant manager. In 2018 Casey took a leave of absence to travel to New Zealand and Australia, which led to her moving to Auckland, New Zealand. Casey worked on the community engagement and insights team for the Auckland City Council before returning to Canada.  Casey is fluent in French and is an avid sailor, hiker and snowboarder. She loves travelling, reading and drinking wine (preferably all three at once). A fun fact about Casey is that she has an identical twin, who also lives on the west coast!

Not only are you the operations manager for all three locations of Reportex (HQ, All-Star and Island), but you are a busy bee with a lot of amazing hobbies. Now living in Vancouver, you probably get the most out of all your hobbies. What is some advice you can give about not giving up on your hobbies during the pandemic?

This is a fantastic question, and one I am sure has come up for a lot of people recently. Keeping up with my hobbies has been challenging, especially considering I returned to Canada and moved to Vancouver in the middle of the pandemic, so finding my groove took slightly longer than it usually does when I move to a new place. I love hiking, biking, boating and snowboarding, so I am lucky that the North Shore is a short drive away, but it can still be a challenge to find the motivation to get out there these days. I would say I have a few pieces of advice to give:

  • Plan. A lot of activities or outdoor areas require reservations these days (even though they didn’t in the past), so do your research and see what their COVID protocols are.
  • Be patient with yourself. Don’t expect the same results that you would have a year ago. We have all been through a lot, and our minds, bodies and souls are trying to recover in different ways.
  • Recognize and appreciate the benefits. One of the motivators for me getting out and doing the things I love is remembering how happy and healthy they make me feel. While it can be a challenge to get out of the house and make the moves, the reward is so worth it! Whether it is a hike through the fresh mountain air or giving yourself a few quiet, uninterrupted hours to be creative, it pays off, and you will always feel better for it.

You are overseeing Reportex’s headquarters expansion. What are you most excited to showcase to all of our clients in our new space?

There are so many things about this expansion that have me excited. This is a new space with 20,000 square feet of new custom-designed boardrooms, lounges, serveries and offices. The team has worked incredibly hard to consider every little detail, with a goal of offering our clients the highest quality of service. Christy and the design team have done a wonderful job with the space, and I think it will be quite clear how every minor detail was considered in the design process. From the extra soundproofing of meeting rooms to our showpiece boardroom (completely kitted out with leading-edge videoconferencing technology) to the state of the art kitchen from which we plan to provide a new and exciting food and beverage program — there was no piece left unconsidered.

As someone who comes from an artistic family, I am also excited to see Shari’s custom artwork displayed throughout our spaces. Shari has put a lot of thought, heart and effort into designing pieces that will fit well and really lend themselves to the space.

This year has been unexpected, to say the least, but Reportex has been blessed to go forward with our expansion this spring. What do you feel was the main focus to keep business going during this pandemic?

This is an enormous accomplishment in normal times, but to have been able to continue with this expansion through the pandemic is something I feel we should all take pride in. It has been an incredibly challenging year, yet there has been such strong commitment and drive to reach our end goal, and for that I think this whole team should be incredibly proud. And of course we owe a lot of thanks to Christy for being our fearless, driven, dedicated leader through it all.

I think the focus since the start of this pandemic has been to continue to operate in a safe, respectful and innovative way. At Reportex I feel we are some of the lucky ones who were able to adapt and redirect very quickly to ensure our clients and staff were supported in all aspects. While there have undoubtedly been hurdles and challenges throughout the entire process, the goal has always been to continue to provide the excellent and professional service that we have become so well known for over the years and to ensure our team members are supported, comfortable and provided with the flexibility everyone needs right now.

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

I feel as though the value that resonates most with me changes depending on what projects I am working on and what my current focus is. For example, I just came out of a heavy eight months of learning the ropes and trying to understand the wild world of Reportex, so during that time I was really dedicated to mentorship and appreciating that process.

Now that I have a clear understanding of what is required of me and my role, I have shifted to focus on the value “team.” In the past when I was training new groups at Whistler Blackcomb, there is a quote from Henry Ford that I used:

“Coming together is a beginning; keeping together is progress; working together is success.”

What I think is interesting about this quote is that it points out that teamwork is a journey, not something you can just instantly shift into. To work well on a team and to be truly successful, you need to understand and respect the communication and working styles of everyone in the group — these are things that need to be learned over time. This is not instant, and it is important to respect this when working on a new team.

We have been talking a bit about wellness on the blog and through our Slack channels. Do you have a favourite way to recharge or any tips for staying well?

Right now I am trying to be very easy on myself. These are hard times, and it does not take a lot to hit capacity, whether it be physically or mentally. I know that for myself the most important thing right now is to ensure I am balancing my screen time. It is easy to spend a whole day at work looking at my computer screen to then go home and spend all night looking at the TV screen; however, I am trying to be extremely mindful of this.

Julia Chalifoux, Reportex’s project manager, started a walking challenge in February, and it has been so incredibly helpful with getting me into a good routine. I have been much better about getting out for walks after work, and with longer days ahead I am hoping to keep up with this. An hour of fresh air and no screen is an excellent way to decompress and regroup. I have also started leaving my phone at home during these walks (my housemate was passionately against this idea until I promised to carry a whistle with me, which I now do) as I was finding that I would pull out my phone and get distracted by something on yet another screen.

I think the most important thing for everyone right now is to listen to your mind and body. While it is very easy to say this, the action is much harder. An hour of quiet time a day gives me the opportunity to check in with myself and determine what I need, but maybe for someone else it’s an hour of blaring music and dancing like nobody’s watching — whatever works!

Connect Series: Meet Systems & E-Trials Director Brandan Berry

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Brandan is an IT professional with over 10 years of experience. After working with Reportex on a contract basis, he joined our team full-time to assist with our expansion into e-trials and other technologies.

Brandan successfully developed and implemented a fully supported e-trial platform for a paperless trial of over 150 days (with no down days caused by tech failures). He was also integral in facilitating the virtual attendance of a realtime court reporter into an onsite trial in a BC courtroom.

When Brandan isn’t staying on top of the latest tech or building computers, you can find him downhill mountain biking in the BC wilderness.

You were the guy when it came to facilitating and building the platform for the recent Saik’uz e‑trial. What are you most proud of about building the e-trial platform?  

If I had to choose one thing in particular that allowed everything else to succeed, it would be the reliability of the entire system. With 151 days in a row without any downtime caused by the e‑trial system, it allowed our technician to be successful in their job every day; it allowed the plaintiffs and defence to argue their cases without breaking their flow and affecting their impact; and it allowed a judge who was hesitant to use technology to be introduced to and thrive with the e‑trial system.

The e-trial system itself was reliable as it worked with or without internet, so if the internet went down, the trial could continue. All data had an onsite and offsite encrypted backup, with per-file versioning rollbacks, if needed, so the chance of losing data was little to none.

We even ensured cross-technician training so that no matter which technician was sitting in the chair, they were up to speed on all the trial requirements and preferences.

E-trials are the way of the future; however, many feel nervous about depending on technology. What do you feel will be the most helpful resource we offer for our clients if they are looking to book an e‑trial?

Confidence. Educating clients that continuing to go with paper solutions is actually less effective than moving to digital solutions and that overall costs in time and resources differ significantly.

For example, imagine you have to create a rush order on an exhibit that you want to enter in the next day, but it is a 200‑page document that needs to be provided to five parties and the court, and you also need a copy to enter as an exhibit.

Paper: You now have to print 7 times 200 pages of the PDF in question, binder them, label them and then transport them to court, all while paying staff to get this completed overnight. All of this results in a ton of costs.

Digital: You upload the PDF to your private e-trial folder and then notify the technician via email that you have a new exhibit that will be entered the next day. The technician takes it and provides it to a central encrypted area, where all parties and the court automatically download a copy of it. You get home on time, you do not have to pay staff to work through the night to prepare binders and you do not need to lug said binders to court the following morning.

If you have the confidence to leave paper behind, your results will be money savings.

Throwing a pandemic into the mix while facilitating an e‑trial did not make the job any easier. What was the biggest challenge you had to overcome?

I had to incorporate — very quickly — a solution to allow witnesses and our realtime reporter to connect remotely due to limits on the number of people allowed in the courtroom. Fortunately, because the e‑trial system is so flexible, I was able to come up with, test and implement a solution within a couple days of a solution being needed.

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

I would say that all of these values play a part, but if I had to choose the ones that stand out the most, they would be “team” and “industry.” Without my technicians there is no way this would have been possible, and we challenged the industry and proved that going digital instead of paper is not only possible but incredibly effective.

We have been talking a bit about wellness on the blog and through our Slack channels. Do you have a favourite way to recharge or any tips for staying well?

You would think that after a day of fixing and working with tech, I would choose to do anything else, but I see tech in different categories. So learning about new tech and playing around with new demo applications is actually a great way for me to turn off my brain. I also like building or survival video games — something that I can immerse myself into while talking with all my friends from around the world. Using these other tech-careered friends as sounding boards is also a great way to help solve problems that I’m struggling with or even just allow me to look at an issue a different way.

I do of course make sure I get away from the tech and take my dog for hikes in the forest or throw myself down a mountainside on my bike when I need that blood-pumping adrenaline with my wife‑to‑be.

As for advice I would say if you do not have someone you can talk to either in person or online, find one. Play an online game with some people. Party up with someone for the day and just have a blast, talk about anything, crack jokes and let loose a bit. The amount of stress you can release and the overall good feels you can get from these interactions are more than enough to keep you sane in these times. And who knows — you might find someone really fun to be around (even if it’s over the internet). Try to be social but be safe doing it.

(R)evolutionary Evolution

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by Megan Ejack, Director of Marketing & Communications

“I am prepared to evolve. The question is, are you?” — Mother Nature, Nature is Speaking

In life, as in business, evolution is a key part of growth. There is simply no moving forward without some type of change. But to truly evolve, we must choose the path of possibility.

We can push and hustle and grind all we like, but the reward will only be as good as our mindset. So as we continue to move forward into the great unknown, the only thing we know for sure is that evolution is necessary.

Reportex is currently in the throes of a massive shift in how we work — the virtual world that had always been looming is here. This is partly due to the pandemic and partly because the need for innovation is ever-present, particularly in law. Fortunately, we have built a team that is already taking us to the next level. We also have clients who trust us and who believe in the excellence of the services we provide, and we have colleagues, competitors and compatriots who push us to be the best we can be (whether they mean to or not).

The revolution part comes in when we commit to this path of growth. Instead of letting things happen to you, you must grab the proverbial bull by the horns — and ride.

It is a revolutionary act to look at growth as an adventure and not a burden, to see the potential instead of the fear.

Rather than getting swept away by uncertainty, when we choose to roll with it and catch the wave of momentum, there are moments of inspiration and of innovation that will certainly carry us through to the shore. Magic.

The one thing that is keeping us firmly grounded through this process of evolution is our group of core values: team, mentorship, equality, industry and community. As we continue along this path of exploration for our business, here are some of the ways that our core values are fuelling our priorities, which will in turn help to shape the future of court reporting and litigation services across Canada:

Values: Team, Mentorship & Equality

  • Trust your team and provide support and opportunities for growth. Doing this will encourage each individual to take ownership of their part in the whole.
  • Cultivate a growth mindset in everything you do. Talk about it, encourage it, foster it and reward it.
  • Place people properly, work with their strengths and encourage them to have a voice. 
  • Strive for transparency in leadership — talk about the hard parts, work through solutions and celebrate the successes!

Values: Industry & Community

  • Support the growth and innovation of your colleagues and competitors. We are all stronger when we work together towards growth and development of the industry as a whole.
  • Innovate, become curious, try things and sometimes fail but continue to expand your vision for the future and commit to the greater good.

Revolutionary.

It is revolutionary not to get bogged down in the details of how we wish it could be but to adapt and grow with the reality of what is. When we can begin to adapt in this way, we can see that evolution is not limited to ourselves but is dimensional in its entire scope. It becomes an evolution of our business and services, yes, but it is also an evolution of our team, of ourselves, of who and how we hire and of how we ultimately integrate and work together. For us it has even been a restructuring of leadership and organizational development, an evolution of values, of energy and of resources.

We have even committed to a complete overhaul of our physical space, with our brand new HQ office nearly ready to open in the spring! Same building, new floor!

This new office is a physical example of the fact that the work we do is in continuous collaboration with how we do it. With 20,000 square feet of state of the art, custom-built litigation space, each shiny new boardroom is fully equipped with the technology needed to support the important work of all our unique clients. With flexible mediation and arbitration space and the capability for a myriad of virtual and hybrid proceedings, blended with a stylish sensibility and gourmet catering to enjoy while in the office, our vision for a full-service facility is exemplary of the type of innovation that has been carefully considered in this build.

Our team has made these mindful choices to enhance the experience of being a client of Reportex, which not only serves a practical purpose but broadens the horizons of our work as we continue to adapt to a new landscape.

The revolution we describe is founded in possibility, in collaboration and in vision.

As we look towards the future of this industry, it is clear that we need to explore new avenues for growth and embrace opportunity in order to create long-term sustainability for the courts, court reporters and the legal system as a whole.

“Ask yourself if what you are doing today is getting you closer to where you want to be tomorrow.” — Anonymous

#therevolutioncampaign #techthatconnects #evolution

Connect Series: Meet Owner, President & Realtime Court Reporter, Christy Pratt!

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Over the course of her career Christy has acquired reporting expertise in all areas of litigation, with a special interest in Aboriginal rights and title cases and Charter challenge cases.

She has reported several landmark trials (including Tsilhqot’in Nation v. British Columbia and Conseil-scolaire francophone de la Colombie-Britannique v. British Columbia (Education)), and she is currently reporting the Cambie Surgeries Corp. v. British Columbia (Medical Services Commission) trial before the Honourable Mr. Justice Steeves.

As an expert in realtime reporting Christy regularly conducts workshops for trial lawyers and their support staff on the benefits of realtime reporting and how to effectively conduct electronic trials.  She has presented for the Trial Lawyers Association of BC and at lunch & learns for law firms throughout Vancouver and the Lower Mainland.

Christy provides IME consulting services to medical experts, and she has developed extensive online training programs and reference libraries for court reporters, transcriptionists and editors.

During her decade-long tenure on the board of the BC Shorthand Reporters Association, Christy held the positions of secretary and president.

Christy has expertise in reporting all areas of litigation, including Aboriginal rights and title, Charter challenges, medical malpractice, personal/catastrophic injury, construction/engineering, defamation, products liability, anti-trust, environmental, mining and other resource-based litigation.

Christy has a passion for travelling and writing, and she enjoys spending time in Washington State and attending European cooking schools.  She is a proud supporter of several local Vancouver shelters and charities.

You just wrapped up evidence on a 151-day e-trial, which is the way of the future. What was your biggest challenge or obstacle you overcame with this trial?

While there have been a handful of trials in British Columbia that have involved some element of digital presentation (some managed by the parties themselves, some using third party software providers and some using a hybrid blend of paper exhibits and digital presentation), Saik’uz was the first fully supported e-trial in British Columbia. We designed the platform, provided all the software/hardware (including a 65-inch SMART Board for document markup), liaised with the clerks and exhibit managers, trained and supported counsel and the judge and provided realtime reporting to all participants, both onsite and remotely. We also provided a full-time e-trial technician to run the platform. As you can imagine, with this many moving parts and virtually no precedent to rely on there was always something popping up in the early days that needed a solution. Throw a pandemic into the mix with many witnesses attending virtually, and things got pretty wild pretty quickly. Now instead of focusing on just the e-trial tech and the transcripts, we were sourcing plexiglass, designing a socially distanced courtroom and finding a solution that would allow witnesses to attend virtually within our platform (which was designed to work independently of the courtroom system, for security purposes) while still being integrated with DARS. Essentially if the parties — or the court — needed anything, we made it happen, and in the early days of COVID things were changing almost daily. 

So I think the biggest challenge with this particular trial wasn’t the technology, because we were totally solid on that. It was making sure that we were always ready to pivot and adapt to the ever-changing requirements of conducting a trial during a pandemic. But that challenge also allowed us to create some pretty incredible solutions to connect the trial participants through technology. 

E-trials are a relatively new addition to the services we provide at Reportex, and some people may be nervous to use the technology that is needed to do an e-trial. What do you want those people to know?

I would like them to know that technology is extremely flexible and that we will always find a solution that doesn’t require a complete overhaul of working style or flow. Technology can be intimidating, and it is very common for people to assume that nothing will be as efficient as their tried-and-true binders and tabs and sticky notes. But by asking the right questions, listening carefully and finding creative, inexpensive solutions, we can put the right tools in counsel’s hands to enhance, not frustrate, the presentation of their case. I also want counsel — and the court — to realize that they are more capable and adaptable than they realize. We have seen this time and time again over the last year as lawyers and adjudicators have adapted to incorporating tech into their daily lives.  

You have a career covering all areas of litigation, with a special interest in aboriginal rights, the most recent being the Saik’uz First Nation and Cowichan Tribes trials. What do you find most fulfilling about working on litigation such as this?

My passion for aboriginal litigation started almost 20 years ago when I began working on the Tsilhqot’in Nation case. We did months of discoveries and commissioned evidence and then embarked on a 339‑day trial that spanned 2002 to 2007. I spent months in the Nemaiah Valley and met some incredibly wonderful people, many of whom I stay in touch with to this day. As a court reporter I’ve always had a tremendous respect for words and language, and reporting the evidence of elder witnesses — some of whom spoke very little English — sparked a fierce desire in me to make sure that I was being as respectful and as careful with their language as possible.

Over the past two decades my team and I have really fine-tuned the orthography protocols that we use in aboriginal proceedings. We work closely with First Nations word spellers and language experts, and at times we have to get pretty creative when working within the limitations of our reporting software, which doesn’t allow us to replicate various diacritical marks. The challenge of getting the words right — sometimes across various dialects within the same language group — and ensuring consistency throughout trials that span months or years adds a layer of complexity to what we already find to be completely fascinating work. It fires us up! 

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

I think if you were to ask me this question every day, my answer would be different every day. But if I were to pick one, it would be “team” because without them the other values wouldn’t hold the same meaning for me in the context of Reportex. I am constantly inspired by the integrity, creativity, kindness and curiosity of our people, and this manifests in some incredible initiatives within not just our industry but also our communities as well. We have several emerging leaders on our team, and we are in the process of building a Reportex academy, where team members can level up in various areas of interest, including technology, leadership, wellness, grammar and business writing — it’s a long list. We do our best to provide our people with equal growth opportunities that will serve them in their personal and professional lives, and we provide mentorship along the way. But all of our initiatives stem from the core of who we are, which is our team. 

We have been talking a bit about wellness on the blog and through our Slack channels. Do you have a favourite way to recharge or any tips for staying well?

My word for 2020 was “connect,” and I didn’t realize just how meaningful that word would ultimately be for me last year. This year my word is “presence.” As a leader of about 100 people now, my vision is firmly focused on where technology will take us, and having one eye to the future at all times can make it hard to live in the moment. My mind moves at a million miles a minute most days, and I’m really working on just slowing things down by meditating, reading old-fashioned paper books (remember those?), enjoying a tea in the afternoon (and maybe a single malt in the evening) and finding silver linings every day.

Tech that connects.  #therevolutioncampaign

E-Trial Reflections: A Look Back on 151 Days

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In late January after 151 days of trial, the last day of evidence was in on the Saik’uz/Stellat’en First Nations claim, giving our (truly) fearless leader, Christy, a break from court until closing argument in April.

This e-trial has been nothing short of revolutionary for Reportex, not only in terms of the custom e-trial platform that Brandan and his team so successfully implemented and that Jake facilitated but also in terms of the incorporation of virtual elements made necessary as a result of the pandemic.

We recently caught up with Brandan and Jake to ask them a few questions as they reflected on 151 days of the first-ever fully supported e-trial in British Columbia!

151 days of a fully supported e-trial sounds intense. How are you feeling?

Brandan: Relieved and excited but mostly extremely proud. This must be the feeling that parents have when their kids win an award or take their first steps. A ton of work was put into this solution, and I am thrilled that it performed so well and was embraced by so many.

Jake: In one word — satisfied! Given the amount of technological solutions we had to implement — from the computer setup to the shared document repository for exhibits and other documents to hosting remote witnesses and having Christy provide realtime reporting remotely — I’m very happy it went so smoothly.

Prior to this trial a 100 percent fully supported e-trial was unheard of in British Columbia. How did you prepare for such a feat?

Brandan: Well, the clients were very clear about what they wanted this platform to do, but since we didn’t have an existing prototype, I had to take counsel’s ideas and make them a reality. I spent weeks — months, actually — researching, developing and testing various tech options, followed by sourcing, building and installing the entire platform in the courtroom. So my final solution for this trial was actually more of an invention!

Jake: I just tried to come into it with an open mind. When I joined Reportex, the trial was already underway but paused due to the pandemic. When it resumed, all the systems were already in place, so for me it was merely a matter of settling into the existing workflow, determining what was working and identifying what needed improvement.

What were the unique challenges of the e-trial, and how were they solved?

Brandan: The Vancouver courthouse does not currently have an established protocol for marking and managing exhibits in a fully digital manner; therefore the biggest challenge was creating a solution for digital exhibits that meshed with the existing systems and workflow of the court. We had to identify best practices for naming, indexing and storing the digital data for both the clerk and the registry, and through this process we developed and refined (and refined and refined) procedures that allow digital exhibits to be preserved with the same integrity as physical exhibits. This was a collaborative effort that involved some very creative (and patient!) court clerks and exhibit managers, and we ultimately developed a very simple, streamlined process that I hope will be the gold standard for e-trials until the Vancouver courthouse has the capacity to manage digital exhibits.

Jake: One of the unique challenges of the trial was that due to the pandemic some of the witnesses had to testify virtually. While the courthouse has videoconferencing equipment available, it doesn’t integrate seamlessly with our platform, which was designed to run independently of the courthouse network, for security purposes. So we repurposed the e-trial SMART Board (a 65-inch touch-sensitive LCD screen that witnesses use to mark up exhibits), patched into the DARS audio and voila! The witness could be seen and heard by everyone in the courtroom, and their testimony was captured directly on DARS. With a few more refinements this setup also allowed Christy to provide remote realtime to everyone in the courtroom, which has never been done before in British Columbia. It was truly revolutionary. 

Another challenge was determining how best to handle the thousands of digital trial documents that would be used (we ultimately marked roughly 770 exhibits). The parties required private folders for their own team’s use as well as shared folders so they could access the exhibits and other common trial materials. The clerk and the court required a separate silo for accessing their copies of the documents. Plus all the data needed to be physically stored in Canada, and we needed offline access in the (unlikely) event of an internet outage. I’m sure there were some bumps in the road in the early days, but by the time I joined the trial, the court and all parties were comfortable with the system, and it worked like a well-oiled machine.

What are your top three takeaways from this e-trial?

Brandan:

  1. Clients want an experience they can relate to. The so-called “smoke and mirrors” and fancy tech is distracting and cumbersome for experienced trial counsel who, understandably, don’t want to overhaul the workflow and style they’ve spent years crafting.
  2. Never underestimate the ability of a very determined judge to learn, embrace and ultimately thrive in an e-trial environment. Our self-proclaimed pen and paper judge was provided with virtually no paper in this trial, and while there was the odd technical glitch over the course of 151 days, the downtime was minimal, and he rallied like a total pro.
  3. The fact that we were able to integrate virtual services into this e-trial with minimal downtime shows just how much potential and flexibility the right tech has to truly connect people in litigation.

Jake:

  1. As the e-trial technician for the bulk of this trial, one of the most important things I learned early on was not to panic! With the amount of technology involved, things will inevitably go sideways now and then, but the solution is often a simple one. Fortunately, this e-trial had complete buy‑in from all counsel and the court, and they all understood that the minimal downtime we did experience was a drop in the bucket compared to the time that would have been spent preparing, locating and handling the boatload of binders that would have filled the courtroom and judge’s bench if this had been a paper trial. Plus I was in the courtroom every day to troubleshoot any issues that arose, and Brandan was even able to log in remotely, if needed. 
  2. E-trials really are the way of the future. As an attorney myself (I practised in New York), I can’t tell you how annoying it is to haul bankers boxes full of documents to and from court every day, shuffling through exhibits searching for the right cross-examination document and relying on temperamental photocopiers (and, let’s be honest, hard-working litigation staff who were understandably frustrated by temperamental photocopiers) to prepare six copies of a 700‑page document during the lunch recess. Simply placing everything on a computer eliminates these inefficiencies and allows counsel to focus more on strategy and less on logistics.
  3. Organization is key. Every e-trial is custom-designed to the needs of the parties and the court, but once the daily and weekly protocols are established, as long as you stay the course, there will be smooth sailing.

Looking to the future, what in your opinion does the type of technology you utilized for this e-trial mean for our legal system?

Brandan: I see the potential for complete courtroom/tech integration and maybe even new smaller spaces that are dedicated to virtual proceedings. Avoiding the need for witnesses and counsel to travel long distances to appear at trial will not only save money but also decrease delays and increase efficiency. This all adds up to an overall improvement in access to justice, which is at the forefront of everyone’s mind in this industry. 

Jake: I echo Brandan’s comments. In addition to managing a growing e-trial demand, Reportex is also facilitating a dramatically increased volume of remote witness connections to courthouses throughout British Columbia, and we are currently working with courthouses in Alberta to find solutions for our BC clients who also practise in Alberta. I sincerely hope that our legal system will continue to evolve and to embrace technology, which allows litigants to access flexible, cost-effective ways of adjudicating their disputes. It has been argued that e-trials can reduce trial times by up to half simply through implementing an electronic record, and the convenience of having all case materials available at their fingertips affords counsel greater focus on advocacy. Additionally I believe that many judges will come to prefer e-trials as it eliminates the binders and potential for misplaced documents and allows them more efficiency in preparing their reasons. All in all, it’s just a smarter way to litigate.

Connect Series: Meet Finance Assistant Chloe Do!

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Chloe was born in Vietnam and moved to Canada nine years ago to start her education and career in accounting. As a math teacher and business owner Chloe’s mother used to teach her lots of things about math and business finance when she was a kid. Her mother has been the biggest influence in her career choice.

Chloe has a passion for helping business owners and individuals to manage and grow their financial well‑being. She has great attention to detail and enjoys working with numbers and analyzing financial statements. After graduating from Simon Fraser University Chloe had a few years of experience as an accounting clerk. Her main duties were recording, processing and checking all financial transactions to ensure accuracy and transparency.

Chloe is not only passionate about the field she graduated from but also inclined towards creative activities. In her free time she enjoys singing, playing guitar and learning piano from her boyfriend. She also enjoys learning different languages and cooking on weekends.

We see you have a great passion for what you do in the financial world. What has been your biggest win in your career thus far?

So far my greatest achievement was when I was a treasurer for the Vietnamese Student Association at my college. I led my team in hosting a funding event where we sold Vietnamese sandwiches and coffee to students and staff on campus. We made a profit of $350 from selling and used this fund to host a traditional Lunar New Year event for our club members. I learned a lot from that funding event about how business theory applies to the real financial world, how to keep the product cost as low as possible and also how difficult it was to persuade the customers without being annoying.

Many people dislike looking into their finances and try to avoid it until they absolutely have to! What advice can you give to people preparing for the upcoming tax season?

A lot of things have changed recently due to the pandemic, including taxes. Here are some tips that I can share to prepare for the upcoming tax season:

  1. Make sure you report CERB or CRB payments when you file your personal income tax return.
  2. Look into the simplified home office expenses deduction. As many of us worked remotely in 2020 due to the COVID-19 pandemic, the government has made it easier to claim a deduction for home office expenses this year. If you were working from home for more than 50 percent of your usual work hours over at least four consecutive weeks in 2020, you can deduct $2 from your taxable income for every day you worked at home due to the pandemic (up to a maximum of $400). This new method is called the temporary flat rate method.
  3. Make tax-efficient deduction decisions. If you expect to have a significantly higher income in the coming years, you can defer taking the tax deduction this year. You can make an RRSP contribution now and not claim the deduction until you are in a higher tax bracket. For example, a $10,000 contribution deducted at a 29 percent rate will generate $2,900 in tax savings. A $10,000 contribution deducted at a 45 percent tax rate will generate $4,500 in tax savings. You’ll still benefit from the tax deferral for any income generated by investments in your RRSP in the meantime, even if you have not taken the deduction.

Finance isn’t your whole life, and we see that you have many other hobbies, such as playing instruments, singing and other creative outlets. Have these hobbies played a part in navigating you through this pandemic? If so, how?

Picking up hobbies is the key to managing mental health. Back in March when I was staying at home all day long, I watched some videos of people around the world making music during their lockdown — from Italians singing “Bella Ciao” from their apartment balconies to policemen in Spain playing guitar while on patrol. I found music to be a cheap and effective way to distract myself and a buffer against stress. Then I started to think of some hobbies that I could do at home and decided to learn to play the piano. Sometimes my boyfriend, my housemate and I play guitar and sing our favourite song — “Lemon Tree” by the Beatles — together on Friday nights. I also tried several singing apps on my phone, such as Smule and WeSing, to sing with my friends online. This has maintained our connection and reduced loneliness during the quarantine. I’ve realized staying at home is not that bad. Staying at home not only protects us and other people from the virus but also enhances our social bonding and gives us a chance to learn some new skills. Music, like so many art forms, can help us process our emotions and feel like we are not alone. The virus might be keeping people apart, but music can help bring them together.

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

“Coming together is a beginning; keeping together is progress; working together is success.” — Henry Ford

Team resonates with me most strongly because I believe teamwork and collaboration can help solve difficult problems and improve the organization’s success rate. I love working in teams where team members are willing to contribute different perspectives and support each other. No one is perfect and can do all the work alone. Our teammates will help us recognize our strengths and weaknesses. They can also give us constructive feedback when we make mistakes because to me it is not about what mistake we made, but it is about what we learn from it and how we fix it so we are not repeating the same mistake in the future. Having a good relationship with our teammates can make us feel happy and productive at work. Each of us can spend around 40 hours a week and about 80 percent of our lives working. It is important that we spend most of our lives around people who we can connect with and be happy to work with.

We have been talking a bit about wellness on the blog and through our Slack channels. Do you have a favourite way to recharge or any tips for staying well?

Getting myself a manicure or pedicure is a great way to boost my mood and brighten my day. Years ago I worked in a nail spa, and I loved it. It was so fun to see new clients each day and watch them enjoy doing something nice for themselves. A lot of people would go to the salon to get a mani-pedi, but you can easily get a mini mani-pedi kit from Shoppers Drug Mart and do it at home. Spending a little time and paying a little attention can make you feel like you’re getting a mani-pedi in a spa. Here’s a tip for making nail polish dry faster: after you finish painting your nails, wait about two minutes and then dip your nails in cold water for about four minutes. After you remove your nails from the water, you should see water beading on top of the nail surface — this means your polish is completely dry.

Connect Series: Meet Rebecca Bragg from Reception/Client Services!

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Rebecca is the friendly face at our Island by Reportex office in Victoria. With a passion for culture Rebecca studied at Queen’s University with a focus on the intersectionality between art, history and gender studies. After graduating, Rebecca provided registrar support to Sheridan College before setting for the skies as a flight attendant with Air Canada. In 2020 Rebecca, a native of Ontario, heard the west coast calling, packed up her car and drove across the country to move to Victoria.

In her spare time Rebecca can often be found wandering Victoria with a camera in hand, forest-foraging for flora or working on her latest creative project. She especially enjoys a good cup of coffee (or craft beer!) when she is not wrangling her precocious nephew along the trails of Vancouver Island.

We enjoyed finding out a bit more about Rebecca:

Having lived in and travelled to various destinations around the world, what are your top three reasons for choosing Victoria as home?

  1. Better work-life balance. Toronto will always hold a special place in my heart, but the emphasis on exhaustive corporate climbing and a live-to-work mentality was something I never wanted to identify with. I think Vancouver Island fosters the perfect amount of work, play and emphasis on healthy living in a more accessible way.
  2. Proximity to the true outdoors and the temperate climate. In Toronto the best decent swimming and trails are about a two-hour drive away, and you are sure to be gridlocked in traffic for even longer. This summer I spent more time in the water and on the trails than ever before, and I could get out to nature within 15 minutes. I love that here I can go surfing in December and that the ocean is outside my apartment!
  3. Family. Growing up in the Greater Toronto Area (GTA), my family slowly started making their way west. When my nephew was born, I knew I wanted to be a consistent person in his life and spend time making memories for those milestones. My family laughs because when we go for hikes with the little guy, he has a posse of five adults with him — you’d think he was royal and we are his sentry. He brings everyone together.

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

It is so difficult to choose just one favourite! At the moment I believe I most resonate with team. I have relied heavily on the advice and guidance of my team in learning my new role. I appreciate that our jobs interconnect and that we are all working towards a common goal, even from afar. We are only as strong as our weakest link, and when you have every lovely soul offering to help, I do not see any weak links here.

You have a background and appetite for art and art history. At Reportex we value working with local artists by showcasing their work at our offices. Why is curating art for a space such as an office important?

Reportex’s commitment to showcasing local art in our offices really solidified my excitement for joining the team. I think supporting local artists like Shari Pratt and Brian Simons (at our Victoria office) sets us apart and helps foster that personalized boutique style. It provides a talking point for waiting clients and warms our space. It exposes the talent by aligning our identity as a Canadian business and makes art accessible to all those who enter. Most importantly, it provides exposure to local artists to help both financially and by reaffirming the need for their craft in our communities.

When you worked for Air Canada, you were part of their special safety team. Why is having a safety plan in place for the workplace important?

  • It provides our employees with assurance that their safety and well-being are important, and it’s vital to setting them up for success.
  • It allows us to be proactive in setting action plans and to have a dedicated committee and standards to act as a resource so our protocols are cohesive across all offices.  
  • It helps us to be proactive in identifying possible issues early on and to establish standard operating procedures to leave us with a better preparedness in how to support our employees when issues arise.

Prior to joining Reportex you spent a lot of time in the air and around the world flying with Air Canada. What destination did you unexpectedly enjoy the most and why?

There is a magnetic pull about Portugal. There is something different about how the light illuminates the hilly city of Lisbon, coast of Cascais and vineyards of Porto. It was probably my most requested place to lay over in. The history, day trips, friendly people and seafood always left me wanting to go back for more! When you travel so much for work, you learn to leave little parts of you behind in those cities; that way they become an extension of your home.

This year the holidays are looking quite a bit different for everyone. Having spent a fair amount of time away from friends and family during your previous career, what are your top three tips for staying connected from a distance?

  1. Don’t treat the holidays like any other day. It is important — this year more than ever — to celebrate the changing of the season. Traditions like going for walks to see your neighbourhood lights, watching Christmas movies, dressing a tree or lighting a menorah are still just as important as ever to signify the passing of time.
  2. Schedule phone calls with loved ones. Set up virtual games. Have a holiday meal or gingerbread contest with your family over Zoom. Get your family giggling on the holiday calls. Laughter has been shown to reduce stress and anxiety!
  3. Practice gratitude, disconnect from technology and give back to your local community. Take yourself out for a movie or take a friend out for a meal. One of the biggest cures for loneliness is helping others, so see if your local food bank needs an extra hand or holiday hamper delivery person. Good energy and thankfulness are contagious, and making a difference helps the soul.

Mindset Series Week 4: Name Your Optimal Response #WellnessWednesday

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“Our goals can only be reached through a vehicle of a plan, in which we must fervently believe, and upon which we must vigorously act. There is no other route to success.” — Pablo Picasso

Intro:
Today is our final post in our series about navigating change. So far we have covered naming your challenge, naming your feeling, naming your self-care language and finally today we discuss naming your optimal response.

Step 4: Ask yourself/decide what an optimal response for you could be

You can choose what perspective you have about this change/problem/hard thing. After you have recognized what you have been going through, allowed yourself to feel all the feels about it and comforted yourself with some good self-care, you will now have the mental space to figure out the optimal way for you to orient yourself and respond to this change.

For example:
This reorganization is hard for me, and I want to have an easier time with it. I can’t change it, so I want to figure out how to accept it, feel more confident with it and take action in figuring out my new role.

Ask yourself:

  • If this isn’t going away, what can I do?
  • If this isn’t going away, what is a more productive perspective for me to have?

Pro tip:
Make time to do the mental fitness that will help you get through the inevitable ups and downs with less stress and more ease, confidence and sureness. One fun way to do so is by working on a colouring page with a message that resonates with you. Not only will you have fun colouring, but you will also have a beautiful reminder to hang up in your home or office. Examples of some free colouring pages can be found here.

Final words:
We cannot change our perspective or our orientation to hard things/change/problems unless we acknowledge what they currently are. A growth mindset will help us navigate any challenge with tenacity, resilience, innovation, curiosity, empathy, creativity and discernment. A fixed mindset will keep us resistant to change, have us give up and make us feel threatened, righteous in our perspective, closed and shut down.

“Hard things take time to do. Impossible things take a little longer.” — Percy Cerutty

Connect Series: Meet Realtime Court Reporter Nicole Kennedy!

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With a special interest in long-term complex matters, including realtime trials and discoveries, Nicole has a broad range of expertise in court reporting. She has experience in all areas of litigation, including construction/engineering, products liability, medical malpractice, personal injury, real estate, technology, environmental and mining.

Outside of work Nicole has a passion for exploring the world, experimenting in her kitchen and chasing powder days in Whistler.

We recently caught up with Nicole and asked her a few questions:

How did you learn about court reporting, and what made you interested in it as a career choice?

I was working in a dental office, and a patient was a court reporting teacher at Langara College. He was telling me about the program and the type of person that would be a good fit, and it sounded just like me. Six months later I was in the program and was immediately hooked. I was always fascinated by the legal system, and being self-employed was a big draw for me.

What three things do you enjoy most about being a court reporter? Is there anything you don’t enjoy?

I love the variety of topics I learn about, the fact that I feel like my brain is always being challenged and the flexibility of the job. There isn’t much I don’t like, except for maybe a fast-talking mumbler!

At Reportex our core values of team, mentorship, equality, community and industry are central to what we do. Which of these values resonates most strongly with you and why?

Definitely mentorship. As a young reporter, I was so lucky to have great relationships with a couple of mentors. It can be very overwhelming starting off as a newbie, and having their support was a key to my success. If you have passionate mentors, the energy is infectious. And now I enjoy paying it forward and helping new reporters navigate their new career. I get excited talking to new reporters about court reporting. Plus I just love a good semicolon conversation. I mean, who doesn’t?

We hear you like to travel. What has been your top destination to date? And what five items are always in your carry-on?

Picking my favourite destination is impossible, but I will say Europe is my favourite area. I’ve been to France and Italy multiple times, so that says something.

Five items in my carry-on: a good book, swimsuit, one change of clothes (you never know where your luggage will end up), a blanket scarf and my cosmetic bag.  

A day at the beach or a day in the mountains: which would you choose?

Both! One of the joys of living in Vancouver. And when I travel, I usually make sure my trip involves both mountain/inland adventures and a block of relaxation time around a beach and a pool.

We have been talking a bit about wellness on the blog and through our Slack channels. Do you have a favourite way to recharge?

Fitness classes are my recharge. When I have a tough day of work, nothing energizes me like a workout. It’s definitely harder to stay motivated during the pandemic doing classes on Zoom, but once I push myself to get it done, I feel so much better. I’m all about the mind-body connection.  

Mindset Series Week 3: Name Your Self-Care Language #WellnessWednesday

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“Almost everything will work again if you unplug it for a few minutes, including you.” — Anne Lamott

Intro:
So far on the blog over the past few weeks we have discussed the importance of naming the circumstance and naming how you think and feel about the circumstance. Today we will be discussing the importance of naming your self-care language. Feeling squeamish already? Stick with me here.

Step 3: Give yourself a break/have compassion for yourself — be empathic

You must have compassion and empathy for yourself. Allow yourself to feel and think whatever is true for you. This is how you would respond to a friend going through a change or hard thing. You are entitled to feel what you do.

For example:

Of course I am stressed and worried about this reorganization. There is so much uncertainty, and I have to do everything differently.

Ask yourself:

  • What would I say to someone else going through this?
  • What do I need to take care of myself through this?

Pro tip:

Learning what we need to feel better helps us communicate more effectively with ourselves and others. Curious about your self-care language? You can learn more here.