We are open for business!

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British Columbia announced changes to COVID-19 restrictions starting March 11, 2022, at 12:01 a.m.:

  • Masks are no longer required in public indoor settings under a public health order.
  • Masks are encouraged on public transit and BC Ferries, but not required.
  • Employers and event organizers can choose to continue requiring masks for workers and the public on their premises.
  • Masks are still required for federally regulated travel, like air travel.
  • Employers are still required to maintain COVID-19 safety plans, which require employers to implement measures to reduce the risk of COVID-19 transmission at their workplace. Employers may determine that masks are still required for workers in some circumstances as part of their COVID-19 safety plan.

What does this mean for us? 

Starting now, our BC offices will no longer require that masks be worn in our offices and meeting spaces. Plexiglass will still be available to those who want it for their in‑person meetings.

We will continue to have virtual and hybrid solutions available for all proceedings. Videoconferencing equipment is available in every boardroom to accommodate virtual attendees for onsite jobs, and our scheduling and technical staff are available to assist you (virtually or onsite). Click here to learn more about our supported solutions for virtual proceedings.

We are here to help with your new normal. We know so many of you have adjusted to smaller workspaces and permanent work-from-home situations.  Our headquarters are located in the heart of downtown Vancouver, minutes from the courthouse and steps to the SkyTrain and parking.

With 20,000 square feet of meeting space and the flexibility to accommodate both individuals and groups of up to 30, our Vancouver boardrooms are designed to create effective in-person, virtual and hybrid connections — whatever you need.

Learn more about our state of the art meeting space.

Complex Cases Simplified: Gaining Logistical Control From Calendaring to Courtroom (Revisited)

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We are pleased to rebroadcast this webinar for those who missed it in December. Join us on February 9 at 12:00 p.m. PT for a FREE one-hour webinar.

This informative webinar will give you the opportunity to earn one hour of CPD credits and learn about the tools and practices available to you when taking on a complex case in today’s technology-filled world.

Courts, lawyers and mediators have been using digital tools to enhance the entire legal system from discovery all the way through to hearings and trials. The ability to expand access to court proceedings that were once hampered by distance or scale is now encouraging more people to embrace a wider use of technology across the legal industry. Our team is here to help you navigate the process of adopting this innovative technology.

This one-hour webinar will take you through the key areas of managing a large or complex case with the latest in legal technology. The webinar will take a dive into the tools and services available for managing document production and examinations for discovery as well as other e-solutions for complex proceedings.  

This includes the following:

  • What IS a Complex Case?
  • Security concerns
  • Document depositories
  • Virtual discoveries
  • Paperless exhibits
  • Virtual trials

Space is limited, so please register here to secure your spot.

Complex Cases Simplified: Gaining Logistical Control From Calendaring to Courtroom

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Join us on December 22 at 12:00 p.m. PT for a FREE one-hour webinar hosted by us, Reportex, a Veritext Company.

We are very pleased to present you with an opportunity to earn one hour of CPD credits before the year wraps up and to learn about the tools and practices available to you when taking on a complex case.

Courts, lawyers and mediators have been using digital tools to enhance the entire legal system from discovery all the way through to hearings and trials. The ability to expand access to court proceedings that were once hampered by distance or scale is now encouraging more people to embrace a wider use of technology across the legal industry. Our team is here to help you navigate the process of adopting this innovative technology.

This one-hour webinar will take you through the key areas of managing a large or complex case with the latest in legal technology. We will take a dive into the tools and services available for managing document production and examinations for discovery as well as other e‑solutions for complex proceedings.  

This includes:

  • What IS a Complex Case?
  • Security concerns
  • Document depositories
  • Virtual discoveries
  • Paperless exhibits
  • Virtual trials

Space is limited, so please register here to secure your spot.

Corporate Boardroom Bookings — Now Available at Reportex!

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Introducing our new way to save your sanity — meeting and work space for your new normal.

Many of us may have adjusted to working from home, virtual meetings and downsized office space over these past many months, but this doesn’t always work for every situation, and that’s where we come in!

Introducing our new corporate room rental opportunities to help with your professional workplace essentials.   Whether you need a stylish space for an in-person meeting or event, a tech-forward setup to host virtual calls or just a quiet place to work, we can help. 

Our Vancouver offices have over 20,000 square feet of beautiful meeting space and the flexibility to safely accommodate both individuals and groups of up to 30. Our boardrooms are designed to create effective in-person, virtual and hybrid connections, with staff and technical support available — whatever you require.

Supporting our industry as things continue to evolve and change is paramount, and this is one way we can offer some new options to our clients and friends. We’ve been saying it all along — we are in this together.

Visit our new information page to learn more about our professional amenities, custom-designed for your comfort and convenience, or contact our operations manager, Casey Dickinson, to explore your options. Hope to see you soon!

Community Over Competition – a vision for the future of court reporting

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As you will have seen, the Reportex Group has recently made some very big and very exciting announcements. Notably, the court reporters from United Reporting Service have joined our family and by extension, we have all made the leap into a major national expansion with Veritext Legal Solutions, the global leader in litigation solutions.

What this means for our clients is that they will now have access to a more streamlined integration of technologies, efficiencies and boardrooms across the country, while still working with the teams that they know and love. It also means that we will be able to carry the Reportex vision across North America as we partner with Neesons, Ace, Amicus, and Royal and engage in leading the charge of shaping the future of legal solutions in Canada.

What it means for our team is that we get to engage in an extraordinary stage of growth as we explore new territory, build new relationships and carry our values and “thoughtful extras” into a broader arena.

At Reportex, we have established five core values that drive all of the decisions we make from new product development to community engagement and industry support. They are: Team, Community, Industry, Mentorship and Equality. We talk about them a lot – on social media, in team meetings… these values form the foundation for our focus as a team and as a company.

Our industry is facing many challenges. So over the past two years, we have been identifying partnerships with likeminded court reporting firms who have agreed with our philosophy that we are stronger together. We have joined forces (and resources) with All-Star, Island, Kamloops and now United with the mindset of protecting, preserving and continuing to build our vision for the future and fortifying our community.

Our alliance with Veritext was a natural fit in both a professional sense as well as in alignment with these values. Together, we adopt the mission which is “to be an integral part of our client’s legal process by providing relevant solutions, delivered with superb service and industry-leading technology.”

Veritext’s mission and corporate values dovetail quite nicely to add dimension to our already solid foundation. Together, we aim to be Respectful, Ethical, Collaborative, Accountable and Professional in all aspects of our business as we continue to grow, evolve and shape the future of court reporting and legal solutions across Canada.


“As we delve into this new realm, I can see a profound opportunity – an opportunity to continue to grow and evolve. An opportunity to reimagine what’s in front of us. An opportunity to have a voice and lead the charge on the national stage. Most of all – an opportunity to create a strong future for this industry in a new and exciting way.”

– Christy Pratt, Regional VP Canada West, Veritext

We’d love for YOU to vote for us!

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We are honoured to once again be nominated by you, our amazing clients, for the Canadian Lawyer Readers Choice Awards for 2021.

We’ve had a big year, building partnerships that matter, to provide the best court reporting and legal solutions across the province. Now, we hope we can count on your vote. 

Our category is #25 Court Reporting and Deposition Services.

Our partners at United Reporting are also nominated in that category and congratulations to them!

You can find the link to the voting survey here.   You have until August 20th to submit your survey answers. 

Mask Policy (Update: July 9th, 2021)

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As we now know the BC Government has moved us up to stage 3 of their Covid Recovery Plan.  For the workplace, this includes switching from a Covid-19 safety plan to a communicable disease plan and allowing for more staff to return to the workplace and more in-person meeting capacity.

We at Reportex have worked hard to safely accommodate our clients who required a safe and efficient space for in-person legal services throughout this pandemic.   And while the BC PHO has dropped the mask mandate to a recommended status, the BC Centre for Disease Control still encourages masks to be worn in indoor settings and especially for those not yet fully vaccinated.

Being that this includes a great many of our in-office staff, we ask that you continue to respect the safety of our staff, yourself, and your clients and wear a mask inside all common areas, and meeting rooms unless plexiglass barriers are present.

For in-person meetings, we are also going to continue to limit the number of people present to 6, including the court reporter.  We will review and revise this policy as new health & safety information presents itself. 

You can learn more about our safety protocols here.

We thank you for your patience and understanding.  Our goal is to always ensure the best service for our clients and this includes your health & safety.

(R)evolution: The future of the workplace

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As vaccination numbers grow and case numbers continue to drop across Canada and the United States, the fear of COVID is being replaced with feelings of hope along with a bit of trepidation about what post-pandemic life will bring us. 

Throughout this time we have been fortunate enough to continue to grow our team, despite the ongoing challenges. Growth has been exciting but is fraught with a need for new structures, processes and — most of all — support. Because of this, one new role we knew we needed to fill was that of a dedicated HR specialist. Fortunately, Jenn Goble has stepped up with gusto!  Jenn specializes in change management, organizational structure, business development and expansions. She has integrated quickly and has become a calm, experienced, steadying hand during this tumultuous and transitional time.  

Everyone has had different experiences through the last 15 months, but here’s what Jenn had to say:

“We all need to recognize that we have just been through something extraordinary, and that will not be forgotten any time soon. We must expect that as excited as we are for this to be behind us and to return to normal, there will be a period of adjustment.”

So what exactly can our (and perhaps your) leadership do to help ease employee anxiety?  Open and continuous communications are key. Employers can play an important role in supporting and facilitating this to enhance connection by using software like Slack or Teams, where staff can communicate on a less formal level. Reportex also has a culture club that organizes virtual events for the staff and runs Slack channels that focus on monthly initiatives like plant care, wellness and just plain old fun. We also have a dynamic COVID committee with representatives from all of our divisions who work tirelessly to study and update everyone with the latest news and rulings around COVID safety protocols, keeping us all abreast of changes in protocol and evolving timelines. Their input helped create our current COVID-19 policy.

Reportex has been fortunate in that our business model already included many remote staff, flexible work-from-home options and collaborative work. What we are finding, though, is that the main source of anxiety is about moving into the unknown while maintaining staff and client safety, especially as our clients ramp up their in-person meetings. There have clearly been fundamental shifts to entire industries and business models, including the legal sector, and many law firms have sped up their explorations of virtual and digital technology. This is exciting, and we look forward to providing support in navigating all of these new options through our developing e-solutions. This adjustment to a more virtual world also means that many law firms have taken this opportunity to downsize their offices.

The Vancouver Economic Commission found that 43 percent of workers in metro Vancouver can and are now doing their jobs from home. While many articles online are discussing what the return to work will look like, some possible considerations for employers are whether to offer working from home as an ongoing option or whether to allow employees to split their time between home and the office, while having a plan in place to keep those employees engaged and actively participating in the workplace. 

In an interview with HRD magazine, Diana Nguyen, HR specialist and coordinator with Telus Employer Solutions, told them that “leaders need to keep teams informed of changes. This helps them better cope with any feelings of uncertainty. From here, it’s essential that you engage team members and listen to their feedback, in order to understand what’s important to them.”

Employers can also encourage employees who have questions or concerns to contact their human resource department or make sure they have an adequate employee assistance program through their benefits provider. 

As we prepare for all of this, we are giving profound consideration of what has worked effectively as well as envisioning even more new practices to support the brave new world ahead of us. We see this as a collaborative effort between our teams, leadership, clients and community to expand our collective vision of the industry as a whole.

We will continue to share our experiences as we evolve and adapt to both our needs as a business and our clients’ needs too.

We’d love to hear your thoughts on how your teams will adapt to returning to the workplace!

Uncharted Waters: A COVID Update

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Like everyone, we at Reportex are cautiously optimistic about the restart plan announcements on May 25. This new plan paves a way for a loosening of restrictions for both personal and work life. With that said, for the sake of our staff and clients we will still be following strict safety protocols when you visit our offices.

As per the guidelines, employers are required to continue operating under their COVID-19 safety plans, but there is a plan for a gradual loosening of restrictions. At Reportex this means the following:

  • We must ensure that all staff and clients maintain an appropriate physical distance, and extra care should be taken in small office spaces, meeting rooms and break rooms.
  • Masks will still be worn in all indoor areas unless there is a plexiglass barrier in place.
  • A daily health check is included in our COVID-19 protocol; clients and staff should check in with reception before proceeding to their boardroom or office.
  • Proper handwashing and sanitizing will be adhered to at all times, and regular touchpoints will be cleaned frequently.

You can review our full protocols here.

According to Dr. Henry and the BCCDC, after June 15 more restrictions will be lifted, but the government advises a controlled and gradual return to the workplace plan, so only small, in-person meetings will be allowed. For the moment this means that Reportex will still limit in-person meetings to six people, including the court reporter. It also means that access to available meeting space will be limited, and meeting spaces will be sanitized by our staff after each use.

sun shining through clouds

This has been a time of upheaval and change for all of us. Let’s not forget to reflect on all that we have learned about ourselves and what we have accomplished over the past year. It has been a time of reflection and transformation. We have learned a lot of valuable lessons over the past year about ourselves and about how we manage in adversity and difficulty. We have seen amazing acts of selflessness and compassion from all around the world, but we have also seen the ugly and the frightening, and we hope that from this COVID cloud we will embrace the silver linings that the eased restrictions bring us as we move forward in our battle against the virus.

As we all move ahead in our plans for reopening workplaces as well as recreational spaces, we need to make sure we only take the good we have learned into the new normal. We want a better future for us all, not just the same old, same old. 

Are your employees thriving working from home? Do you feel a more digital approach is expanding your opportunities beyond the bricks and mortar of your office address? This is a chance for us all to re‑evaluate what is important to us in our homes and our workplaces. In the meantime wear your mask and keep your distance.

One of the biggest silver linings for us has been the opportunity to dig into the personal and professional growth of our team. As you know, we have been focusing on evolving our office space and developing our services and solutions for our clients. We have also been working with our executive coach, Mary Crayston, who has been guiding us through the challenges and successes of continued development. This work has allowed us to prepare for the future of both our business and the industry as a whole, and we couldn’t be more excited to step into it.

(R)evolution: shaping the future of legal solutions

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To say that this pandemic has been disruptive to most industries would be a bold understatement, but it has been particularly disruptive to those who rely on systemic stability and are/have been traditionally slow to adapt to change. It is no secret that our legal community can struggle with the adoption of new technology and procedural shifts. There are also those who have been trying for decades to demonstrate the value of implementing new legal tech, like hybrid proceedings or integrated realtime reporting with videoconferencing in the courtroom. For that reason it was a pleasant surprise to see how quickly everyone was able to adapt to new ways of handling legal proceedings and how readily clients of all ages and demographics understood the need to pivot during this crisis.

Many of these systems were already in the nascent stages, but necessity certainly put a new timeline and a hyper spotlight on the need to be able to adapt quickly and effectively. This was necessary not only to keep the justice system running smoothly on a day-to-day basis but to ensure adequate access to justice throughout this challenging time. Streamlining processes as well as digitizing them has shown everyone that the legal industry can survive dramatic changes and adjust with the times.

Reportex has always strived to stay abreast of new technology, and we are dedicated to helping shape the future of legal proceedings to better serve our clients. Our commitment to remain on the leading edge and our team of technical and reporting specialists have allowed us to weather the last 14 months with barely a ripple. 

This has been reflected in the ongoing development of our new headquarters at 700 – 925 West Georgia Street. The plans for the new HQ had been in play long before COVID hit, and we managed to carry on without too much delay. Safe and secure in-person meeting spaces will always be required in the legal industry, even more so now that the pandemic has sped up the shift to remote law firms or vastly downsized office spaces and solo practices. Making sure that we are equipped with the best AV technology, videoconferencing and court bridge services allow our clients to communicate and work effectively, no matter where they are located.

As we plan a more fulsome return to work, we are always cognizant of the health and safety of our clients and staff. Because of ongoing COVID protocols, we are limiting the number of people in a meeting room to six, including the court reporter. Clients can take advantage of our technical solutions for virtual or hybrid communications for mediations, discoveries, arbitrations, and other proceedings.  

As part of our ongoing commitment to support our valued clientele and industry partners, over the coming weeks, we will be sharing with you more plans about the ongoing technical developments, e‑solutions, and service solutions.  

This is the Reportex (R)evolution. This is our commitment to being the leader in shaping the future of our industry.

You can learn more about our COVID protocols here and our virtual and hybrid systems here.